School Policies & Procedures

Attendance

Email the school directly at 28Q101@schools.nyc.gov to inform us of any daily changes regarding absences, dismissal instructions, busing or after-school changes for a particular day. Messages to this email are checked daily during school hours, Monday- Friday from 7am- 3:00pm.

Absences

After an absence and on the first day back to school, a note signed by a parent, detailing the reason for the absence, should be given to the child’s teacher or emailed to the school. If your child contracts a serious illness or sustains an injury necessitating a cast, boot, sling etc., please contact the school nurse to discuss alternative arrangements to accommodate your child. Absences will be coded as excused if we receive proper documentation.

Arrivals

All arrivals will be held in the school yard, except for days where there is precipitation between 7:30 - 8:00 am.  INCLEMENT WEATHER INDOOR ARRIVAL (Precipitation between 7:30 – 8 am)

Below you will find arrival procedures for both normal days and inclement weather days.  

NORMAL ARRIVAL DAYS

  1. Pre-Kindergarten enters the building through the Rotunda.  Students go straight to their classroom.  
  2. Kindergarten through third grade line up at their arrival spots.
  3. 4th and 5th grade students line up on Russell Place by the blue mailbox. 
  4. Teachers pick up the students at 8:00am.
  5. Classes enter the building through assigned entrances. 
  6. Staff members are posted at the doors to ensure a safe arrival.  Only staff and students can enter through the doors.  

INCLEMENT WEATHER INDOOR ARRIVAL (Precipitation between 7:45am - 8:15am) 

  1. Doors open at 8:00am (Earlier if all staff is at their post)
  2. Kindergarten through third grade enter through the gymnasium doors (Exit 7) or the corner doors in the schoolyard (Exit 5).  Staff members will be posted at those doors (see below).  
  3. All K-3 students report directly to the gymnasium to meet their teachers. 
  4. 4th and 5th grade students enter through the Russell Place entrance near the blue mailbox. 
  5. All 4th and 5th grade students walk directly to class and teachers will meet them at the classroom door.  

 

Extended Vacation

Pupil lateness and absence directly affect the quality of class work and homework. Please consider this when planning family vacations. An extended absence before or after a school break is considered unauthorized. Your child’s permanent record reflects all absences. Download the Travel Form

Lateness

School this year will start at 8 am to 2:20 pm

Breakfast from 7:30 to 8 am

School starts at 8:00 a.m. Children in grades K-5 who arrive at school after 8:00 a.m are considered late. Please cooperate by having your child arrive on time. A major factor in determining your child’s success in school is attendance. Work begins promptly after arrival, so lateness means your child misses critical instruction and also disrupts the teacher and other students as work begins.

Dismissal

Students in Grades K-3 who have not been picked up will be brought to the late pick up room. Those students attending our after school program or going to an outside after school program will gather in the gym or a designated classroom for pick up.

Classroom Assignment Policy

Our school policy is that class assignments will remain unchanged until three weeks into the new school year. At that time, if you need to request a class change for legitimate reasons, please contact the Assistant Principal in charge of your child’s grade.

Classroom Concerns

If questions arise concerning any aspect of the school or class program, send a note or email your child’s teacher requesting a conference. All teachers have email addresses which are posted on the school website PS101q.org. He/she will make an appointment with you either before school begins or during a scheduled preparation period. If you come to the school without an appointment, the teacher may not be able to accommodate.

Additionally, parents may not request to go to the classroom while the teacher is teaching. After you have communicated with the teacher and you feel that the issue has not been resolved, please contact the supervisor who is responsible for your child’s grade. If the matter is still unresolved please contact the principal for further assistance.

Picking up your child early

If you need to pick up your child early due to illness, doctor’s appointment, etc. you must bring a picture I.D. to be presented to the Security Agent.

Your child will be released only to individuals whose names appear on the blue EMERGENCY CONTACT CARD. This is for your child’s safety. Please complete the front and back of both of the cards attached to this letter. One will be kept in our Main Office and one is for the classroom teacher. Include the name of relatives/friends who are responsible and dependable. Also provide at least one working cell phone number and email address so that you can be reached immediately in the event of an emergency.

If you need to change dismissal arrangements on a particular day, we must have a written note, in advance, from you or an email directly to the school.

Medications

Teachers may never administer medication to a student, nor can students self-medicate. If your child needs to take medication during the school day, you may come into school to give your child the medicine yourself. If your child needs medication on a regular basis, your doctor needs to complete a “504” Form, which is available from the school nurse. When the school nurse receives this form, she can then administer the medication. All medicines must come into school in a labeled container from the pharmacy. Medications will be stored in the nurses’ office.

Outdoor Learning /Play

In lieu of recess, our school participates in Outdoor Learning/Play. Our goal is to have students outdoors for one full period a day with their classroom/cluster teacher. We encourage teachers to play organized games, yoga or Move to Improve activities. All classes engage in outdoor play in the school yard at least 3 times a week in order to meet our Physical Education mandates.  

Students go outside when the weather conditions meet the two criteria below.

  1. Real Feel temperature is between 28 degrees and 90 degrees.
  2. Ice, snow or other potential dangerous elements are not on the playground. 

In order to prepare your child for outdoor recess, we ask all households be mindful of the following:

  1. Dress your child appropriately for the weather.
  2. Ensure that your child has a doctor’s note if they cannot be outside for any medical reason.